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Title
Text copied to clipboard!Deputy Municipal Clerk
Description
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We are looking for a Deputy Municipal Clerk to support the efficient operation of municipal government offices. The Deputy Municipal Clerk plays a crucial role in assisting the Municipal Clerk with administrative duties, maintaining official records, and ensuring compliance with local, state, and federal regulations. This position requires a detail-oriented individual with strong organizational and communication skills, capable of handling sensitive information and interacting professionally with the public, elected officials, and municipal staff.
Key duties include preparing agendas and minutes for council meetings, processing permits and licenses, managing public records, and responding to information requests. The Deputy Municipal Clerk also assists in the preparation and conduct of municipal elections, ensuring all procedures are followed accurately and in accordance with legal requirements. This role may involve supervising clerical staff, coordinating public notices, and providing customer service to residents and stakeholders.
The ideal candidate will have experience in administrative or clerical roles, preferably within a government or public service environment. Familiarity with municipal codes, records management systems, and election procedures is highly desirable. The position demands a high level of integrity, discretion, and the ability to work independently as well as part of a team.
The Deputy Municipal Clerk must be able to prioritize tasks, meet deadlines, and adapt to changing priorities in a fast-paced environment. Strong written and verbal communication skills are essential, as is proficiency with office software and technology. This role offers an opportunity to contribute to the effective governance of the community and to develop a career in public administration.
Responsibilities
Text copied to clipboard!- Assist in preparing agendas and minutes for municipal meetings
- Maintain and update official municipal records and documents
- Process permits, licenses, and other municipal applications
- Respond to public inquiries and information requests
- Support the preparation and conduct of municipal elections
- Ensure compliance with relevant laws and regulations
- Coordinate publication of public notices and announcements
- Supervise and train clerical staff as needed
- Manage records retention and destruction schedules
- Assist with budget preparation and financial reporting
- Provide customer service to residents and stakeholders
Requirements
Text copied to clipboard!- High school diploma or equivalent; associate’s or bachelor’s degree preferred
- Experience in administrative or clerical roles, preferably in government
- Strong organizational and time management skills
- Excellent written and verbal communication abilities
- Proficiency with office software and records management systems
- Knowledge of municipal codes and procedures is an asset
- Ability to handle confidential and sensitive information
- Attention to detail and accuracy in record-keeping
- Ability to work independently and as part of a team
- Flexibility to adapt to changing priorities and deadlines
- Customer service orientation
Potential interview questions
Text copied to clipboard!- What experience do you have in municipal or government administration?
- How do you ensure accuracy and confidentiality in handling records?
- Describe your experience with preparing meeting agendas and minutes.
- Are you familiar with municipal codes or election procedures?
- How do you prioritize tasks in a fast-paced environment?
- What office software and technology are you proficient with?
- Describe a time you provided excellent customer service.
- How do you handle challenging interactions with the public?
- Have you supervised or trained staff before?
- Why are you interested in working in municipal government?
